December 2007 Board Minutes

Minutes of KPHA Board Meeting Thursday Dec.18th, 2007 at 5:30 pm


Call to Order
The meeting was called to order at 5:30 pm by Vice President Tom DeCourcy.
The following Board members were present for the Board meeting:
Fred Clews (171), Peter Fuller (43), Pat Harris (134), Mary Anne Hill (39), Jeff Spencer (233), Maria Sullivan (99), Don Borden (143), Tom DeCourcy (94) and Juanita Colon, Manager. Maria Sullivan was present by phone.
Jim Fader (52 & 74) was absent. Several homeowners were present.

Review of November 8th, 2007 minutes.
The minutes of the November 8th, 2007 meeting were unanimously approved.

Manager’s Report – Juanita Colon
Juanita Colon – No report.

President’s Report –Vice President Tom DeCourcy for President Maria Sullivan
1.) Pural charges
Tom DeCourcy described the status of the Pural situation.
Several options were reviewed
- 1. Pay the discounted outstanding invoices with correction of transposed numbers, as offered by Pural
- 2. Submit a counter offer
- 3. Mediation – which would incur some expense and had risk involved
- 4. Take other legal action – with likely greater expense and risk involved
Don Borden proposed a motion: To pay Pural the discounted outstanding invoices with correction of transposed numbers, as offered by Pural. There was further discussion as to whether damage to the well occurred because of the inaction by Pural.
Maria Sullivan - called the question. The vote to call the question failed to achieve the necessary 2/3 majority.
Discussion continued and a vote was taken on the motion: to pay the discounted outstanding invoices with correction of transposed numbers, as offered by Pural. The motion passed 7-1 (Pat Harris voting no) to pay Pural in resolution of all claims.

2.) Special Board Meeting
A Special Meeting was scheduled for Jan 17, 2008 5.30 p.m. to review and discuss the existing Wai He Nui contract.

Committee Reports:
Water Committee –Bob Granger, Chair
Rural Community Assistance Corporation: Joy Gannon Presentation – see attached. RCAC should be of assistance with grant writing / funding of water system development projects.

Well #1 valve problems, all 4 valves involved - investigation and necessary repairs are underway to prevent water loss.

Item for future Board agenda: Review and establish concise guidelines for contracts, approvals of additional services and funding approvals etc.

Finance Committee – Fred Clews, Treasurer
Presented the Financial Report as attached.
Fred Clews proposed a Motion: That KPHA stay with Bank of Hawaii until the Finance Committee has a solid plan for our investments and that plan is ratified by the Board. Also that KPHA direct Bank of Hawaii to open an account as a temporary parking place for our Capital Expense account money and that we direct BOH to forgive the 2 loans that we have.
The motion was seconded by Jeff Spencer, and passed unanimously.

A second Motion was made by Fred Clews and seconded by Pat Harris:
That the Board passes a resolution that, any Excess Income in 2007 will be rolled over to 2008 to comply with IRS ruling 70-607. The motion passed unanimously.

Member Don Sunshine (130, 131) spoke regarding the quarterly maintenance fee increase. It was suggested that a pie chart demonstrating the relationship between the budget items and the quarterly assessments be distributed to provide further explanation to the membership.

Common grounds – Dave Hafermann, Chair
There was discussion as to fire breaks on Common Ground.
A Motion was proposed by Pat Harris and seconded by Don Borden:
That KPHA will not be involved in clearing common grounds adjacent to individual lots for firebreaks; that individual owners may with permission, at their own risk and expense, clear trash and excess vegetation on Common Ground up to 20 feet from their lot line; and KPHA management must be notified in writing before any clearing of Common Grounds occurs. The one exception is that areas on the Common Grounds registered as historic sites that abut individual lots should remain undisturbed;

There was discussion regarding erosion and run off problems that occur with clearance of vegetation. When a vote was taken the Motion was defeated.
The Common Grounds Committee will check the DC&R and will bring back a reworded policy to the Board.

Member Don Sunshine (130, 131) commented regarding garbage scattered at the subdivision entrances at the time of garbage collection by the County. The adequacy of the county garbage collection was questioned. No action was taken.

There will be a hunt this week, Dec 22nd, for ungulate control.

Design Committee – Judy Bittenbender, Chair
No report.

Alternative Energy Committee – Pat Harris, Chair
Reported that a brief meeting was held and that he had contacted
Wind Hawaii which is hoping to have a test project on Hawaiian Homelands.
At the moment the committee’s emphasis is on information gathering. Pat Harris has also been looking for grant writers, especially those with knowledge in the area of solar and water retention, solar panels for pumps, and biodiesel generators.

Old Business:
High Speed Internet Service.
Member Don Mahaffey (239) contacted Time Warner regarding the lack of cable service to Kawela subdivisions. He received a positive response from Time Warner that cable, and therefore High Speed Internet, should be available in Kawela by the end of the 2nd quarter of 2008.

Next Board meeting: 10th January 2008 at 5.30pm.
On unanimous approval, the meeting was adjourned at 7.30pm.

Respectfully Submitted,
Mary Anne Hill
KPHA Board Secretary

Note—KPHA members may request committee reports from the KPHA office.