September 2007 Board Minutes

Minutes of KPHA Board Meeting Thursday Sept. 13th, 2007 at 5:30 pm

A. Call to Order.
The meeting was called to order at 5:30 pm by Maria Sullivan.
The following Board members were present for the Board meeting: Jeff Spencer (233), Peter Fuller (43), Fred Clews (171), Maria Sullivan (99) Pat Harris (134), and Mary Anne Hill (39). Jim Fader (52 & 74), Tom DeCourcy (94) and Juanita Colon, Manager were absent. Several homeowners were present.

B. Review of Aug 9th, 2007 minutes.
The minutes of the August 9th 2007 meeting were unanimously approved.
Minutes of Sept 6th, KPHA Board and Water Committee meeting were unanimously approved.
Minutes of Sept 7th, KPHA Board and Water Committee.
A motion to wave the ‘Notice of Special Meeting’ for the Sept 7th meeting passed unanimously.
Amendment made to the minutes of Sept 7th to read:
As it was estimated that it would take 6 months to obtain permits for a new, adjacent well shaft it was necessary to make some interim decisions.
Minutes passed as amended.

C. Manager’s Report.
Submitted by Juanita Colon.
Questions about bills from MOC, Pacific Electro Mechanical, SCADA system.
There was some discussion as to the possibility of adding an employee as Groundskeeper. This was referred to the Finance Committee to explore.

A Total Maximum Daily Load (TMDL) /water quality training is being held on Oahu in October. A representative from KPHA will attend. A motion to cover basic expenses for attendance was passed unanimously.

D. President’s Report.
Maria Sullivan asked that the next meeting be October 18 at 5.30pm, unanimously approved.
Judy Bittenbender (Nomination Committee) proposed and Maria Sullivan announced that Don Borden (143) has agreed to fill the vacant Board member position up through the next Annual Meeting. It was moved, seconded and unanimously approved by the Board. Don Borden then joined the other Board members.

E. Committee Reports:
Water Committee: Jeff Spencer
Beylik did not show up on Monday 10th Sept. It is understood that they may be here on Tuesday 18th Sept. There was discussion as to how to handle this situation.
Maria Sullivan moved and Pat Harris seconded a Motion that Bob, Ray and Jeff be authorized to resolve our contract with Beylik including discontinuing that contract, bringing back proposals to the Board to resolve Well 3. Motion passed unanimously.

An item from the Wai He Nui report re trees and brush removal is being addressed by Fred Clews and Lisa.

Finance Committee: Fred Clews
There was brief discussion about various items on the Operations statement and Balance sheet. The large expenditures: Well 3 and Water back flow assessment.

A proposal to raise the document fee that KPHA charges at escrow closing was presented by Judy Bittenbender, a KPHA member. Maria Sullivan proposed and Pat Harris seconded that the KPHA fee be raised from $150 to $300 (local comparison).
Budget will be drawn up and finalized by Dec meeting.

Common grounds: Dave Hafferman
Report as submitted.

Design Committee : Judy Bittenbender
All lot owners who were grubbing their lots without an approved plot plan have contacted the Design Committee, and their various plans are being submitted for review and approval by the Design Committee.
The Board agreed that a letter is to be sent to all members as a reminder to comply with DC&Rs.
Judy reported that by the end of 2008 there is a possibility that eight (8) new homes could be under construction.

F. Old Business.
Special Committee on Emergency Planning -deferred.
Renewable Energy Source - deferred.
Notification for Maintenance Trust Conversion group getting smaller. The hearing is scheduled for 26th September 2007.
The Multi Family Yard Sale held on 25th August was successful 7 families participated.
A Holiday gathering open to all members will be held at the KPHA clubhouse on Saturday December 15, 2007.

Next Board meeting 18th October 2007 at 5.30pm.
On unanimous approval, the meeting was adjourned at 7:25 pm.

Respectfully Submitted,
Mary Anne Hill
KPHA Board Secretary

Note—KPHA members may request committee reports from the KPHA office.