July 2007 Board Minutes

Minutes of KPHA Board Meeting Thursday July 12, 2007 at 5:30 pm

A.Call to Order.
The meeting was called to order at 5:35 pm by Maria Sullivan. The following Board members were present for the Board meeting: Jeff Spencer (233), Peter Fuller (43), Jim Fader (52 & 74), Fred Clews (171), Maria Sullivan (99) and Mary Anne Hill (39). Tom DeCourcy (94) and Pat Harris (134) were absent. Juanita N. Colon, Manager was absent. Several homeowners were present.

B. Review of June 14th 2007 minutes. The minutes of the June 14th, 2007 meeting were unanimously approved.

C. Manager’s Report.
Presented by M Sullivan in the absence of Juanita.
The format of the monthly accounting summary will be changed to include a column headed Total Budget for year so that we can better track our progress.
With the change from Pural to Wai He Nui as our water service provider, all water system access locks have been changed.

D. President’s Report.
1. President Sullivan, at the request of the Board approached Cyrus Siu to be reappointed to the Board. At the May 2007 Board meeting Siu resigned his Board and Treasurer position. He however has declined at this time. A search for another candidate is underway.
2. The KPHA lawyers have mailed packets concerning our 2nd Circuit Court Petition for Termination and Reformation of the Maintenance Trust to all members. A hearing on the issue is set for September 26th.
3. Maria Sullivan reported on an e-mail from Pat Jones who wanted to know the availability of our common lands (e.g.) Del Monte Park, as resources for future projects of the KPHA Association. This was referred to the Common Grounds Committee to research Zoning of Lands, marketability etc. of surplus common lands for informational purposes only.

E. Committee Reports:
Water Committee Report Bob Granger
As of July 1, 2007 Wai He Nui is our new water service provider. The transition has been completed, and the Board is optimistic about the delivery of services.
Well 3 is to be repaired by Beylik is scheduled to replace the pump in well 3. The old pump will be placed in inventory if it is repairable.
Wai He Nui principal Ray Foster reported that wells 1 & 2 are running 24/7 filling the tanks. KPHA Members-please continue to conserve water. Thanks to volunteers who helped to distribute fliers re conservation, find leaks etc. etc.

Discussion re inventory including disposal of obsolete inventory. Wai He Nui will maintain a current inventory.

Finance Committee:
There was discussion as to how authorization will be handled for items needed by Wai He Nui.(WHN)
Maria Sullivan moved, and Mary Anne Hill seconded that KPHA establish the following policy, which allows WHN to request authorization to purchase/contract for items, up to a sum of $3000 per item, with notice to the Office manager; Treasurer; Pres; Water Com Chair; and that the affirmative response of 2 of the 4 will be authorization to purchase/contract for an item. In this process the President will act as a “back up”, and act in the absence of the KPHA manager, Treasurer or Water Chair. This authority would be subject to WHN/KPHA 6/29/07 Contract Exhibit B paragraph IIH. The motion was unanimously carried.
Common Grounds Committee (Dave Hafermann) See report.
A brief history of the Watershed agreement was presented (see report)
There was discussion re Pro Hunt including as to whether local community hunters should be involved.
The start date for Pro Hunt is not known.
There was question as to whether a vote of approval of Pro Hunt was to be taken or was indeed necessary. No action was taken. Common Ground Chair Hafermann will keep the Board apprised re the status of the Pro Hunt project.

Design Committee (Judy Bittenbender)
No report this month.

F. Old Business.
Special Committee on Emergency Planning-deferred.
Renewable Energy Source- Peter Fuller continues to work on this issue.

G. New Business.
a. Yard sale Multi family Garage sale 25th August 2007. Informational notice will be sent to KPHA Members who live on island.
b. Pat Jones had concerns re liability due to the condition of a concrete pad with protruding bolts at Del Monte park. Maria Sullivan will survey the property including the pad and previously boarded up bathroom building. Appropriate measures will be taken to reduce the safety concerns.

Next Board meeting 9th August 2007
On unanimous approval, the meeting was adjourned at 7:45 pm.

Respectfully Submitted,
Mary Anne Hill
KPHA Board Secretary
Note—KPHA members may request committee reports from the KPHA office.