June 2007 Board Minutes

Minutes of KPHA Board Meeting Thursday June 14, 2007, 5:30 pm


A. Call to Order. The meeting was called to order at 5:35 pm by President Maria Sullivan. The following Board members were present for the Board meeting: Peter Fuller (Lot 43), Fred Clews (Lot 171), Jim Fader (Lot 52 &74), Pat Harris (Lot 134), Jeff Spencer (Lot 233) and Maria Sullivan (Lot 99). Tom DeCourcy (Lot 94) and Mary Anne Hill (Lot 39) were absent. A few homeowners and Manager Juanita Colon were present.

B. Review of Minutes, Board Meeting May 31, 2007
It was moved and seconded and the minutes of the May 31, 2007 Board meeting were unanimously approved.

D. President’s Report (Maria Sullivan, oral report)
The President advised that contract negotiations continue with WHN, which is scheduled to be the new water service provider starting July 1. A Board meeting will be set in the next week to review the final contract.

E. Manager’s Report-No Report (Juanita Colon)

D. Committee Reports:
Water Committee Report (Bob Granger, new Water Committee Chair, oral report; outgoing Chair, Dick Glenn, written report). Bob Granger reviewed the recent events related to the water system, including the distribution of a notice to all residents in Units I, II, III to conserve water. (See attached notice). On June 22, Bob Granger and Maria Sullivan will meet with Pural to review the charges for the months of April, May and June 2007 and recent service issues. Due to low water levels in the tanks and because Well #3 is not in service (due to a control issue) Bob Granger will notify the Molokai Fire Department with this information. Members who are using in excess of 2,000 gallons per day (as per the last monthly billing cycle, May 1 to May 31, 2007) will be contacted by phone with a request to conserve water through June 30. Per that May billing cycle, there were 28 lots who utilized more than 2,000 gallons per day.

Finance Committee Report (Maria Sullivan, President, oral report) Based on a recommendation of the Finance Committee, it was moved by Fader, seconded by Sullivan and unanimously carried that KPHA immediately increase the lot transfer fee from $150.00 to $250.00. The owners of Lot 181(Yamamoto) have not followed through with their agreement to maintain a payment schedule on past due maintenance fees. Spencer moved, Fader seconded and it was unanimously carried that if the Lot 181owners did not enter into a new payment plan by June 30, or pay all charges due by that date, that the matter would be sent out for collection and foreclosure. It was further carried that a letter to this effect be sent to the Lot owners at this time.

Common Grounds Committee (Dave Hafermann, Chair, oral report). On June 21 at 8:00am Board members and Common Ground Committee members may accompany The Nature Conservancy staff to the upper Kawela common area and abutting Nature Conservancy land to view erosion created by ungulates (goats). On June 21 at 6:00pm Walter Ritte will make a presentation to the membership regarding the Nature Conservancy ProHunt program. He has also been asked to address watershed protection and reef protection issues. An invitation will be mailed to on island owners only. The current KPHA policy on watershed protection is to work in partnership with the Nature Conservancy; that partnership agreement was entered into a number of years ago.

Design Committee (Judy Bittenbender, Chair, oral report).
Judy Bittenbender reported that a hearing is set for June 15 at 4:30 pm regarding Lot 242’s request for a variance.

E. Old Business
Special Committee on emergency planning (deferred until new water provider is in place).
Renewable Energy Source. Peter Fuller continues to work on this issue.
Petition for Maintenance Trust Conversion. Maria Sullivan reported that the Petition has been drafted and is ready for filing in the 2nd Circuit Court (Maui County). An update to members will be included in the July mailing.

F. Members Concerns
Judy Bittenbender (Lot 99) offered to organize a yard sale that KPHA members could participate in, utilizing Del Monte Park as the site for the sale. Spencer moved, Harris seconded and it was unanimously carried to support Judy Bittenbender’s plans for a yard sale to be held in late August. A notice announcing the yard sale date and how members could participate will be included in the July water bills sent to on island owners, and mailed directly to owners on island that do not receive water bill.

G. New Business
The next Board meeting will be held on July 12, 2007 at 5.30pm at the Clubhouse.
On unanimous approval, the meeting was adjourned at 7:10 pm.

Respectfully Submitted,

Maria Sullivan
KPHA President

Note—KPHA members may request committee reports from the KPHA office.

These minutes were unanimously approved at the July 12, 2007 Board meeting.