April 2007 Board Minutes

Minutes of KPHA Board Meeting Tuesday April 17, 2007 at 5:30 pm

A. Call to Order. The meeting was called to order at 5:35 pm by Dave Hafermann, the following Board members were present for the Board meeting: Liz Hyde, Cyrus Siu, Dave Hafermann, Peter Fuller, Richard Messina, Jim Fader and Maria Sullivan. Tom DeCourcy was not present. A few homeowners and Manager Juanita Colon were present.

B. Review of March 2007 minutes. The minutes of the March 20, 2007 meeting were unanimously approved.

C. Manager’s Report-No Report.

D. Committee Reports
1. Water Committee Report (by Dick Glenn, Water Committee Chair). The committee presented 2 options to address Gene Anderson’s (Lot 100) request for adjustment of his anomalous February 2007 meter reading (317,990-$1032). Option 1 was to average the bill over 6 months ($236); option 2 is to have Andersons pay only $2/1000 gallons above 60,000 gallons ($574). The March 2007 bill was consistent with the January 2007 (and prior months’ usage). Sullivan moved that the Andersons pay $2/1000 gallons above 60,000 gallons ($574) for the Feb 2007 bill. Messina seconded and the motion was carried 5 (Sullivan, Hyde, Siu, Messina, Hafermann) to 0 with 2 abstentions (Fader and Fuller) Messina suggested that we have a new water provider do water meter change outs (eg 10, 12, 15 years) as appropriate and to have water committee come up with a policy to address requests for adjustment of water bills. The electrical study on Pump #3 will be tabled until July 2007.

2. Finance Committee & Treasurer’s Report (by Liz Hyde). A Treasurer’s report dated April 17, 2007 was submitted. A Balance Sheet ending April 16, 2007 and a Profit & Loss Statement for March 2007 were distributed and reviewed. Hyde presented a revised 2007 budget (for fiscal year ending 12/31/07). Hyde moved to approve the revised budget, Messina seconded, and the motion carried unanimously.

3. Common Grounds – (Hafermann) No written report. Nature Conservancy is doing erosion monitoring above Kawela I. Nature Conservancy will also be doing an aerial survey of the goats above Kawela. At a homeowners’ request we will look into the tree waste in the catchment system at the entrance of Kawela II.

4. Design Committee (Hafermann for Borden).
Two new designs have been submitted and Juanita will contact the owners’ about their time frame, because the Chair of the design committee is off island for an extended period.
Proposed Variance Procedures-a draft was presented and will be considered at a future Board meeting.

5. Nominating Committee (by Maria Sullivan and Judy Bittenbender). A number of potential Board members for the vacant slots have been identified.

F. Old Business
a. Special Committee on emergency planning-(deferred until we have a new water provider)
b. Water Charge Adjustments –Dayna Harris (Lot 220) –Deferred.
c. Renewable Energy Source-Fuller continues to work on this issue.
d. Annual Meeting –.Notices have been mailed and we are beginning to receive proxies (42 proxies have been received to date; 106 is required to establish a quorum)
e. Update on Maintenance Trust Conversion-The lawyers have completed a 2nd Draft of the Court Petition, and have been working regularly the last 90 days.

New Business-Homeowners’ Concerns
Variance Request-for Lot 74 (Fader/Kilby) has requested a 16’ (from 30’ minimum) variance of the NE corner of the lot (closest to the road). Grading on lot 74 was begun before the request for variance was submitted to the Design Committee. The adjoining lot owner Patrick Jones (Lot 75) filed a written objection to the request for a variance. The owners of Lot 74 and 75 were encouraged to discuss the issues directly and to advise the Board if they reached any resolution. The issue is referred to the Board because there is no Design Committee is available. Lot 74 withdrew his request for a variance.
Home Owners’ concerns-Lot 75 (Jones) filed a complaint with Design Committee/KPHA Board which requests that the Committee direct the owner of Lot 74 to restore the lot. It was suggested that all work on the property should cease and desist until the Design Committee approves the Homeowners (Lot 74) plans.
The manager was requested to compile a list of lot numbers where grading is occurring.
The owner of Lot 155 (Messina) raised a concern about gravel wash of his drive, related to Pural’s recent work in addressing a water break. It was suggested that the owner contact Pural.

The next Board meeting is Saturday May 12, 2007 following the annual membership meeting which begins at 8:30.

On unanimous approval, the meeting was adjourned at 7:15 pm.

Respectfully Submitted,

Maria Sullivan
KPHA Board Secretary

Note—KPHA members may request committee reports from the KPHA office.