March 2007 Board Minutes

Minutes of KPHA Board Meeting Tuesday March 20, 2007 at 5:30 pm

A. Call to Order. The meeting was called to order at 5:30 pm by Dave Hafermann, The following Board members were present for the Board meeting: Liz Hyde, Cyrus Siu, Dave Hafermann, Peter Fuller, Richard Messina and Maria Sullivan. Jim Fader and Tom DeCourcy were not present. A few homeowners (4) and Manager Juanita Colon were present.

B. Review of February 2007 minutes. Following an amendment to related to D. 1. the minutes of the February 20, 2007 meeting were unanimously approved.

C. Manager’s Report-The Manager submitted a written report including a list of bills in excess of $100 paid since February 20, 2007.

D. Committee Reports
1. Water Committee Report (by Peter Fuller, Water Committee Member) An Oral report was given about a recent Committee meeting with Pural. There are ongoing discussions with Mel Lima regarding his bill for work on Well No. 2 pump/motor work. Board members agreed that KPHA will have a policy that any contract/work order outside the primary service contract will be reviewed by the Water Committee prior to approval by the Board or any Board Member.

2. Finance Committee & Treasurer’s Report (by Liz Hyde). A Treasurer’s report dated March 20, 2007 was submitted. A Balance Sheet ending March 19, 2007 and a Profit & Loss Statement for February 2007 were distributed and reviewed. Operation and Maintenance cash on hand is $28,827.99.
Sullivan will obtain an engagement letter for Sharron Courter, CPA to do ongoing work for the Association and Treasurer Hyde or Vice President Hafermann will sign it.

3. Common Grounds – (Hafermann) No written report
ProHunt- Nature Conservancy made a presentation on Pro Hunt on Thursday March 1st for all KPHA members. All hunting will be done on private land.

4. Design Committee (Borden). A draft checklist for the Design Committee was reviewed. Hafermann moved, Sullivan seconded, and it was unanimously approved that the Design Committee put the proposed Checklist into use, exclusive of the section on Variances. The Board requested that the committee continue to work on the section on Variances.

5. Nominating Committee (by Maria Sullivan and Judy Bittenbender). A number of potential Board members for the vacant slots have been identified.

F. Old Business
a. Water Meter Installation fee-resolved at last meeting. With respect to persons who were quoted and paid meter installation fees as part of their lot closing, prior to the Board’s new policy effective February 2007, KPHA will abide by the prior quoted sum in the closing. We have notified the closing companies of our new fee schedule for meter installation.
b. Special Committee on emergency planning-(deferred)
c. Water Charge Adjustments – Lot 120 (Alexander) Mr. Alexander requested an adjustment of his December 2006 bill. A review by the Pural staff indicated that there was no faulty meter. Sullivan moved, Fuller seconded and it was unanimously carried that because there is no evidence of malfunction no adjustment will be granted. The lot owner will be offered 3 months to pay a one month bill without interest.
Lot 100 (Anderson)-Mr. Anderson requested an adjustment of his February 2007 bill.
Mr. Anderson indicated that he has walked his lines and cannot find any leaks etc, and has his system on timers. Fuller moved and Sullivan seconded and that we defer until next month to see the actual March use and to allow the homeowner further time to investigate.
d. Employee Policy-A new draft was submitted. It was moved, seconded and unanimously carried to approve the policy (as amended at the meeting related to pay periods).
e. Renewable Energy Source-Fuller continues to work on this issue.
f. Annual Meeting – All reports are due by April 3, to allow production and on time distribution to all members.
g. Update on Maintenance Trust Conversion-The lawyers are working on a 2nd Draft of the Court Petition, and have been working regularly the last 90 days.

New Business
Resignation-Richard Messina is resigning from the Board effective May 12, 2007, and submitted a letter to that effect.
Homeowners’ Questions and Concerns-The Board will send a response will be sent to the homeowner’s concerns.(Lot 95)

Executive Session
The Board met in Executive Session. The following information was reported from the Executive Session. The Board accepts Ray Foster’s resignation as President and as a Board Member, which was tendered in late 2006. The Board has agreed to negotiate a water service contract with Wai He Nui for KPHA, commencing July 1, 2007.

There will be a regular Board meeting on Tuesday April 17, 2007 at 5:30 pm.

On unanimous approval, the meeting was adjourned at 7:45 pm.

Respectfully Submitted,

Maria Sullivan
KPHA Board Secretary

Note—KPHA members may request committee reports from the KPHA office.

These Minutes were approved at the April 17, 2007 KPHA Board Meeting.