February 2007 Board Minutes

Minutes of KPHA Board Meeting Tuesday February 20, 2007 at 5:30 pm

A. Call to Order. The meeting was called to order at 5:30 pm by Dave Hafermann, The following Board members were present for the Board meeting: Tom DeCourcy, Liz Hyde, Cyrus Siu, Dave Hafermann, Peter Fuller, Richard Messina and Maria Sullivan, Jim Fader. Tom DeCourcy and Jim Fader arrived at approximately 5:40 pm. (following approval of the January 2007 minutes). A few homeowners (5) and Manager Juanita Colon were present. Messina left at 6:30 pm.

B. Review of January 2007 minutes. Following an amendment to add Jim Fader’s name as in attendance, the minutes of the January 16, 2007 meeting were unanimously approved.

C. Manager’s Report-The Manager submitted a written report including a list of bills in excess of $100 paid since January 16, 2007.

D. Committee Reports
1. Water Committee Report (by Dick Glenn, Water Chair) A written report was submitted. Highlights-We ran an ad for a water management contractor-we sent out 10 response packets, and bids are due by February 28, 2007. Well #2 pump/motor was replaced. It was suggested that for future pump installations that we specifically require in the contract that the well casing be scrubbed and bailed, prior to the installation. Sullivan moved and Fader seconded, and it was unanimously agreed that we review the Lima/KPHA contract and the performance of all parties in executive session on Tuesday March 6, 2007 at 5:30. Water Chair Dick Glenn and Ray Foster are requested to attend.

2. Finance Committee & Treasurer’s Report (by Liz Hyde). A Treasurer’s report dated 2/20/07 was submitted. A Balance Sheet ending February 15, 2007, and a Profit & Loss Statement ending January 31, 2006 were distributed and reviewed. On motion, it was unanimously that we charge $1400 for one meter and backflow preventer for potable water (per lot) (and if a second meter is requested the cost will be determined at a later time), effective for any installation made July 1, 2006 and after.

3. Common Grounds – (Hafermann) No written report
a. ProHunt-There will be a Nature Conservancy presentation on Pro Hunt on Thursday March 1st 3:30 for all KPHA members.
b. Entry Signs-Bob Gosnell refinished our entry signs at no cost for his services; the Association will reimburse him for materials. The Board directed that a thank you letter be sent to Mr. Gosnell.
4. Design Committee (Borden). Borden submitted a draft checklist, which will be considered at the next meeting. Hafermann and Borden will review Mr. Fader’s design committee request (as Fader is a member of the Design Committee).

F. Old Business
a. Water Meter Installation fee-resolved-see Finance Committee summary above;
b. Special Committee on emergency planning-deferred;
c. Flooring-deferred
d. Water Charges Adjustments for Homeowners-none to be considered.
e. Employee Policy- Revisions were suggested to the draft. The issue will be brought back next month.
f. Renewable Energy Source-Fuller made inquiry to 3 groups. Fuller, Granger and Manager Colon met with HECO (HI Electric Company) regarding possible alternative energy projects.
g. Emergency Generator Project-This should be incorporated into the Emergency Planning by the Water Committee.
h. Well Testing; Salinity Reports-Issue is referred to Water Committee and appropriate action should be taken with respect to Pural contract requirements (reports)

New Business
Annual Meeting Date-It was unanimously determined that the annual meeting will be held on Saturday May 12, 2007.
Nominating Committee-It was agreed that Sullivan will be on the Nominating Committee. Homeowner Bittenbender will also be on the Committee and Sullivan and Bittenbender will solicit other members for the Nominating Committee. The Committee will contact possible candidates for the Board. KPHA members interested in being on the Board may contact any board member, but in particular Maria Sullivan (808) 553-5181, mjs@aloha.net
Petition to Convert the Maintenance Trust to Capital Reserve-Hyde, Hafermann and Sullivan have reviewed a draft Petition from the lawyers, and have made suggestions for the next draft and provided updated information. The attorneys are to provide the officers a 2nd draft of the Petition by mid March 2007.
Homeowners’ Concerns-Concern of lot 222 owner. Dave Hafermann will write a response letter. Del Monte Park-we have taken steps to make the park safe, but no camping is allowed. We do not have any formal rules or regulations for Del Monte Park.

There will be a regular Board meeting on Tuesday March 20, 2007 at 5:30 pm.

On unanimous approval, the meeting was adjourned at 7:35 pm.

Respectfully Submitted,

Maria Sullivan
KPHA Board Secretary

Note—KPHA members may request committee reports from the KPHA office.

On Motion the minutes were amended (D 1 above) Board unanimously approved the Minutes as Modified at the March 20, 2007 meeting.