January 2007 Board Minutes

Minutes of KPHA Board Meeting Tuesday January 16, 2007 at 5:30 pm

A. Call to Order. The meeting was called to order at 5:35 pm by Dave Hafermann, The following Board members were present for the Board meeting: Jim Fader, Liz Hyde, Cyrus Siu, Tom DeCourcy, Dave Hafermann, Peter Fuller, and Maria Sullivan. Richard Messina was not present. Design Committee Chair Don Borden was present as were a few homeowners. Ray Foster was present but in his capacity of a homeowner.

B. Review of December 2006 minutes. The minutes of the December 6, 2006 meeting were unanimously approved.

C. Nature Conservancy Presentation. Ed Misaki of the Nature Conservancy met with the Board to discuss goat and pig eradication on the upper Kawela area to reduce “runoff” to the reef. Private aerial shooting is not allowed by HI law; but it can be carried out by state employees. There has been no aerial shooting by the state for 3 years due to a pending state review. Ed Misaki gave a presentation about services of ProHunt, a New Zealand service, which has been doing a ground based goat and pig eradication in California. Kawela is a priority area for the Nature Conservancy to use ProHunt because it is a “square” accessible slope. He estimates that there are currently 3000 goats in the Kawela upper lands (alone). The hope would be to couple the ProHunt ground and State aerial efforts. The project will take 4 to 6 months.

D. Manager’s Report-An Oral Manager Report was submitted. Meters are up to date, and Well Number 2 is not yet in.

E. Committee Reports
1. Water Committee Report No written report was submitted. Peter Fuller indicated that we are advising applicants that meter installations are currently on hold.

2. Finance Committee & Treasurer’s Report (by Liz Hyde). A Treasurer’s report was submitted. A Balance Sheet ending December 31, 2006, and a Profit & Loss Statement ending December 31, 2006 was distributed and reviewed. The expense overages related to unscheduled meter work paid for by KPHA. Several issues including use of two internal bookkeeping systems will be referred to Finance Committee.
Board Secretary Sullivan reported that the Board should receive a draft Petition to Convert the Maintenance Trust in early February.

3. Common Grounds – (Hafermann)
a. Unit I entries-The appearance of Unit I has improved. Jim Fader will contact owner Bob Gosnell about improving the entrance signs and the KPHA will pay for necessary materials.
b. Historical Sites-Dave Hafermann submitted a draft policy which was unanimously approved by the Board (see attached.). DeCourcy moved and Fader seconded and it was unanimously carried to approve the policy. The policy will be posted on the website.

4. Design Committee (Borden). Fader agreed to serve with Don Borden on the Design Committee, and they will investigate the issue of lot grubbing prior to design plan approval. Ms. Colon will request that the owners of Lot 39 deliver a signed copy of their plans to the KPHA office.

F. Old Business
a. Water Meter Installation fee-deferred;
b. Special Committee on emergency planning-deferred;
c. Flooring-deferred
d. Water Charges Adjustments for Homeowners
Andersons (226)--Fader moved and Sullivan second that KPHA offer the Andersons the average of the 6 months prior use, in place of the June bill (as the basis of the charges). Unanimously passed
Puleloa (61)-Siu moved that based on the fact that there is no evidence that there was problems with the meter, and Fader seconded that the bill stand as issued. Unanimously passed.
Wada (160)-The homeowner complained that there was a backflow leak (documented) which increased their water usage. Fader moved and Siu seconded that KPHA offer the Wada the average of the 6 months prior use, in place of the December 06 bill (as the basis of the charges). Unanimously passed
Fader asked that Pural investigate a possible backflow leak on the Benes lot
e. Backflow dumping-deferred;
f. Employee Policy- Revisions were suggested to the Manager’s draft. The issue will be brought back next month.
g. Renewable Energy Source-deferred
h. Generator Project
i. Well Testing; Salinity-Deferred.
j. Other

New Business
Executive Session-The Board held an Executive Session beginning at 7:20 pm

There will be a regular Board meeting on February 20, 2007 at 5:30 pm.

The meeting was adjourned at 7:05 pm.

Respectfully Submitted,

Maria Sullivan
KPHA Board Secretary

Note—KPHA members may request committee reports from the KPHA office.
Approved 2/20/07 By KPHA Board