December 2006 Board Minutes

Minutes of KPHA Board Meeting Tuesday December 6, 2006 at 5:30 pm

The meeting was called to order at 5:35 pm, The following Board members were present for the Board meeting: Liz Hyde, Richard Messina, Cyrus Siu, Tom DeCourcy, Dave Hafermann, Jim Fader and Peter Fuller, and Maria Sullivan. Ray Foster was not present. Dave Hafermann will be acting as President for an indefinite period. Design Committee Chair Don Borden and Water Committee Chairs Dick Glenn were present, as were a few homeowners.

Review of November 2006 minutes. The minutes of the November 21, 2006 meetings were unanimously approved.

Manager’s Report-No Manager’s Report was submitted.

Committee Reports
Water Committee Report (presented by Dick Glenn) No written report was submitted.
Renewable Energy Grant. Subsequent to the November 21 meeting Director Siu inquired of USDA as to whether KPHA would we qualify for USDA grants, and it is not clear that KPHA would qualify. Don Sunshine provided more comment on VA Tech proposal. Per Peter Fuller we have made an inquiry to UH and Shell regarding alternative energy. It was agreed that we would explore options but not commit any funds on the issue of renewable energy at this time.

Finance Committee & Treasurer’s Report (by Liz Hyde). A Balance Sheet dated December 1, 2006 was distributed and reviewed. A Treasurer’s Report was submitted, with a 2006 year end projected carryover of $6000. Board Secretary Sullivan will send an inquiry letter about the status of the Maintenance Trust Petition to lawyer Naruse.

Common Grounds – (Hafermann)–A historic sites discussion is deferred to the next meeting. Ed Misaki of the Nature Conservancy will make a presentation of the goat program at the January meeting.
Don Borden reported a homeowner’s concern regarding Entrance I overgrown grass and the dead trees. KPHA will contact the Ranch about the dead trees at Entrance I.

Design Committee (Don Borden): The owner of lot 39 brought in their plans as requested.

Old Business-
Water Meter Installation Fee-This cannot be determined at this time.
Special committee on Emergency planning-deferred
Flooring-carried forward to next meeting
Water Charges Adjustment-The Board will continue to review concerns on a case by case basis.
Employee Policy-carried forward to next month
Renewable Energy Resources-carried forward to next meeting
Historic Sites-carried forward to next meeting

New Business
Pump Installation Status-The pump at Well 2 is scheduled to be replaced. The project is ready to proceed, and Foster and Svetin are working on this project with Mel Lima (who is contracted to do the pump installation.) Water service to homeowners should not be interrupted during the installation. Messina will inquire about the status and advise the Board Members. Fuller will inquire about a bond.
Homeowners Questions & Issues-There will be a potluck for all homeowners on December 16. A few homeowners suggested that it would be desirable to have a stable quarterly assessment, instead of fluctuating assessments.

There will be a regular Board meeting on January 16, 2007 at 5:30 pm.

The meeting was adjourned at 7:05 pm.

Respectfully Submitted,

Maria Sullivan
KPHA Board Secretary

Note—KPHA members may request committee reports from the KPHA office.