November 2006 Board Minutes

Minutes of KPHA Board Meeting Tuesday November 21, 2006 at 5:30 pm

The meeting was called to order at 5:40 pm, The following Board members were present for the Board meeting: Ray Foster, Liz Hyde, Richard Messina, Cyrus Siu, Tom DeCourcy, Dave Hafermann, Jim Fader and Peter Fuller. Maria Sullivan arrived at 5:55 after review of the September and October meeting minutes. Office Manager Juanita Colon and Design Committee Chair Don Borden were present, as were a few homeowners.

Review of September 2006 minutes. The minutes of the September 19 and October 17, 2006 meetings were unanimously approved.

Manager’s Report-See Attached.

Committee Reports
Water Committee Report (presented by Richard Messina and Don Sunshine for Richard Glenn) See attached.
Meter Installation. For future meters there will be a new calculation of the cost per meter. This cost adjustment is necessary due to the actual cost of meter installation (by Svetin & Son). Homeowners’ who are awaiting meter installation have been advised that the cost will be increased from $800 (to a new number). Svetin & Sons reported to President Foster that in his work at Kawela he has discovered a number of “crossovers”(such as ag lines connected to domestic water and vice versa) and illegal connections. All owners will be notified that after a predetermined date we plan to correct any crossover or illegal connections and that the homeowner will be billed for the cost of corrections. A second letter will go to individuals with crossovers and illegal connections who have already been discovered, and a third letter will be drafted for those homeowners’ when future problems are identified.
Emergency Water Plan. Messina made a motion is to authorize the water committee to contact and work with Svetin & Son and Marty Johnson (electrician) to develop an emergency water plan and manual. DeCourcy seconded. The motion was unanimously approved.
Renewable Energy Grant. The Water Committee made a request for $6,000 to $7,000 for travel expenses for Dr. Shubert of Virginia Tech to determine if KPHA would qualify for a grant for a renewable energy system for Kawela water. Fuller moved and DeCourcy seconded that we send a further inquiry letter (as outlined by Donald Sunshine) about feasibility (vis a vis KPHA as a beneficiary of a project) before we approve any funds. The motion passed unanimously.
Foster moved, and Messina seconded to authorize Fuller to make contacts with Shell Oil & General Electric and other business vendors about alternative energy sources. The Motion passed unanimously.

Finance Committee & Treasurer’s Report (by Liz Hyde). In executive session, it was moved seconded and unanimously carried to give Office Manager Juanita Colon a 10% raise effective January 1, 2007. This is based on good performance.
Hyde reviewed the need to increase the maintenance fee to $400 per quarter. The increase is necessary in part due to repairs in the water system and that revenues from the water assessment (which began July 1, 2006) were not as great as anticipated (Members have been very conservative in water use.)
Hafermann and Messina seconded a motion to approve the expenditure budget submitted by the Finance Committee. The Motion passed unanimously.
Tom DeCourcy moved and Siu seconded a motion to set the 2007 maintenance fee at $400 per quarter for one year. The Motion passed unanimously.

Common Grounds – (Hafermann & Foster) Informational – The Nature Conservancy continues its organized hunting of goats. Hunting is necessary to eradicate the goats due to their destruction of the vegetation, which results in excess runoff and imperils the reef.
The Board expressed its continuing support of the Nature Conservancy program.

Design Committee (Don Borden): The owner of lot 39 will be asked to provide their approved plans.

Old Business-
Committee on Emergency Planning-See above under Water.
Flooring-Ms. Colon is to look into new flooring.
Lot 216 has asked for an adjustment, due to a leak and backflow dumping. DeCourcy moved and Foster seconded a motion to reduce the bill to $230 (from $400). The motion passed with Foster, Hyde, Siu, DeCourcy, Hafermann, Fader, Fuller, and Sullivan voting for; Messina abstained.
A discussion on a new generator and test pumping the wells and salinity testing is deferred.

New Business-
Employee Policy-Review of the policy is deferred to the next meeting.

There will be an Executive Session Board meeting on December 5 at 5:30. There will be a regular Board meeting on December 6 at 5:30.

The meeting was adjourned at 8:45 pm.

Respectfully Submitted,

Maria Sullivan
KPHA Board Secretary

Note—KPHA members may request committee reports from the KPHA office.

The above Minutes were unanimously approved at the December 6, 2006 KPHA Board Meeting.