August 2006 Board Minutes

Minutes of KPHA Board Meeting Tuesday August 15, 2006 at 5:30 pm

The meeting was called to order at 5:40 pm, The following Board members were present for the Board meeting: Ray Foster (arrived at 6 pm), Liz Hyde, and Richard Messina, Dave Hafermann, Cyrus Siu (departed at 6:30 pm), Jim Fader, and Maria Sullivan, and Peter Fuller. Tom DeCourcy was not present. Office Manager Juanita Colon and Water Chair Dick Glenn and Design Committee Member Don Borden were present, as were a few homeowners.

Review of July 18, 2006 minutes. The minutes of the July 18, 2006 minutes were unanimously approved. (Foster was not yet present.)

Manager’s Report. (by Juanita Colon) See attached.
[1]
Committee Reports
Water Committee Report (by Dick Glenn) See attached. At a recent meeting (Hafermann, Glenn, Foster, Messina, Fuller, Colon) with Pural there was an extended discussion about the need to improve the quality of service. Fuller moved that we pay them only the inflation factor; Fader seconded. Fuller and Fader voted for; Hyde, Messina, Hafermann, Siu, Foster, Sullivan voting against. The motion failed. Hafermann moved we pay Pural $8500 a month, and Sullivan seconded, Motion carried with Hyde, Messina, Hafermann, Siu, Foster, Sullivan voting for and Fuller, Fader and Siu against.
Todd Svetin & Sons, (General Contractor) will be supervising the replacement of Pump Number 2 Replacement at $85/hour. Mel Lima will be doing the installation.
We received competing bids from Pural ($4016/for 2 days) and Justin Rupert (Pacific Underground Detection) ($1500/day) to locate stubouts by ground penetrating radar (GPR) & other means. Foster moves that we employ Justin at a rate of $1500/day, and that priority stubouts will be done 1st; and if available to contract Todd Svetin to install the (backlogged) 10 meters and backflow preventers that are related to the initial stubout locations. (This will allow KPHA to monitor the accuracy of Justin’s work.).[2] Fader seconded. The motion unanimously carried. Ms. Colon is to remind applicants for new meters that the cost of installation is subject to change.
Liz Hyde wanted to go on record on the need to get Del Monte Park and the entrances fixed for watering. Also, we are fully utilizing only 3 of the 5 well sources. The AG II well can be fixed at minimum costs (funds we have budgeted) by lining or replacing the storage tank and repairing the leaks to left fork of Unit III. This would take the pressure off the domestic water system.

Finance Committee (by Liz Hyde) Treasurer’s report. (See attached July 2006 Profit & Loss Statement, Balance Sheet and July 1 – 8/15/06 Profit & Loss Budget Performance.) There are 3 lots delinquents for April maintenance fee (2nd quarter).

Common Grounds (by Dave Hafermann) Oral Report-We have been in contact with USGS re Kawela stream and soil erosion, and ongoing monitoring. (See attached email from USGS Barry Hill dated 8/9/06). Board members concurred that we should continue to cooperate with the Nature Conservancy regarding control of the goat population on our upper properties.

Design Committee (Don Borden): No report.

Old Business
Fire Hydrant Repairs (Fuller report)-Pural is to provide us a report by 8/22 concerning the status of the fire hydrants and a schedule for repairs.
Lot No. 49 Meter Installation-see above Motion (work will be included in the above work)
Emergency Planning Committee-Fuller and Messina are working on practical issues/proposals related to water in case of emergency.

New Business-No matters were discussed.

The meeting was adjourned at 8:10 pm.

Respectfully Submitted,

Maria Sullivan
KPHA Board Secretary

Note—KPHA members may request committee reports from the KPHA office.

Approved at 9/19/06 meeting.
[1] The 4 action items Pural is to report back to us by late August 2006 are: stubout locator proposal; provide the status of backflow preventers; provide the status of mandatory state reports; and documentation of fire hydrant review.
[2] Foster will also discuss with Svetin doing the necessary dig to repair AG II leaks at entrance of III, at the same contractual rate