June 2006 Board Minutes

Minutes of KPHA Board Meeting Thursday June 22, 2006 5:30 pm

The meeting was called to order at 5:50 pm, The following Board members were present for the Board meeting: Ray Foster, Liz Hyde, Dave Hafermann, Cyrus Siu, Jim Fader, and Maria Sullivan, Richard Messina and Peter Fuller. Tom DeCourcy was not present. (Liz Hyde joined the meeting at 5:55 pm)

Review of May 28, 2006 minutes. Sullivan moved and Messina seconded and the minutes of the May 28, 2006 minutes were unanimously approved. (Hyde was not present.)

Manager’s Report. See attached. It was agreed to table the discussion about Molokai Landscape Maintenance Proposal and other potential independent contractors until Don Borden and Juanita Colon were present. It was also suggested that Borden and Colon consider the cost and options of hiring a groundskeeper and procuring the necessary equipment.

Committee Reports
Water Committee Report. See attached. Peter Fuller and Gene Anderson will work on emergency preparedness issues.

Finance Committee. Treasurer’s report. See attached. There are 10 delinquencies. Siu moved and Fader seconded a motion to invest cash funds not to exceed $25,000 which are in the B of H Money Market Account in CD’s (not to exceed 3 months), which will yield a greater return. The motion passed unanimously. Hyde moved that the Board establish the following policy with respect to water charges: Usage statements shall be sent to all users near the 15th of each month; Water charges will be due when the statement shows $30 or more due, with 30 days to pay. Amounts below $30 will be due after 90 days, with 30 days to pay. Late fee will be $10 or 4% of the charge due, whichever is greater. With respect to any amount in default, there will be interest monthly at 10% per annum. A lien would be placed on property when in default 120 days or $2000. Foreclosure will be considered after an account is 180 days (6 months late.) Hafermann seconded and the Motion unanimously carried.
Maintenance Trust. Materials have been sent to the lawyer for the conversion, with the exception of a plan for management of the maintenance trust. It was suggested that the Finance Committee propose persons to sit on an Investment Advisory Subcommittee. (The Subcommittee does not need to be formed until after the Conversion is approved by the Circuit Court. Siu and Foster volunteered to sit on the subcommittee. )

Common Grounds Dave Hafermann gave an oral report regarding goat hunting etc, the status of preservation of the archeological sites. (Petroglyphs, etc) Messina agreed to serve on the committee.

It was agreed that the Board would continue to meet on third Tuesday of the month at 5:30 pm.

Messina moved and Fuller seconded a motion to adjourn the meeting and it was unanimously passed.

The meeting was adjourned at 7:30 pm.

Respectfully Submitted,

Maria Sullivan
KPHA Board Secretary

Note—KPHA members may request committee reports from the KPHA office.