May 2006 Board Minutes

Minutes of KPHA Board Meeting May 8, 2006 at 5:30 pm

The meeting was called to order at 5:50 pm. The following Board members were present for the Board meeting: Ray Foster, Richard Messina, Liz Hyde, Peter Fuller, Dave Hafermann, and Maria Sullivan. Tom DeCourcy, Jay Anderson and Darryl Leer were not present. Also present was Office Manager Juanita Colon, Water Chair Dick Glenn (left 7:20 pm) and lot owners Judy Bittenbender (99), Don Borden (143; left 730 pm), and were also present.

Review of April 18, 2006 minutes. After suggested changes were made, the minutes were reviewed and approved.

Manager’s Report-(see attached) There will be further discussions with MOC regarding their bid for yard maintenance and other bids will be solicited. Dave and Ray will prepare responses to Ms. Leonard and Ms. Truhan (lot 40), who wrote with concerns about the assessment.

Committee Reports
Water Report (by Dick Glenn-see attached) It was moved (Messina) and seconded(Hafermann) and approved (Messina, Hafermann, Fuller, Foster, Hyde, Sullivan) that contingent upon the formal certification of the water amendment, that the charges for water delivery be as follows: 0 to 60,000 gal per 30 days( 2000 gpd) at $1/1000 gallons; 60,001 to 90,0000 gal per 30 days $2/1000 gallons; over 90,000 gal per 30 days $4/1000 gal.
It was moved (Messina) and seconded (Hyde) that water charges would commence in July for water delivery in June Discussion was had regarding the status/reliability of water meters and the question called. Motion passed (Messina, Hafermann, Fuller, Foster, Hyde, Sullivan)

Finance Committee Report (by Liz Hyde-see attached profit and loss statement) 51 lot owners are late in making the 2nd quarter maintenance and capital assessment fees. Ms. Hyde moved and Fuller seconded, and it was approved unanimously (Messina, Hafermann, Fuller, Foster, Hyde, Sullivan) that we approve a new budget (attached) which would include an annual maintenance of $1400 (down from $1600 as previously approved). See attached proposed budget.

Common Grounds (by Dave Hafermann)-No report
Design Committee-No report

Old Business
Special Meeting Proxy Balloting March and April 2006- Hafermann moved that contingent on KPHA not receiving any challenges or questions related to the proxy results, that the results be certified effective on the 30th day following April 22. Foster seconded, and motion passed unanimously (Messina, Hafermann, Fuller, Foster, Hyde, Sullivan)

New Business
Proxy Ballots for May 28, 2006 Membership Meeting-(Judy Bittenbender report). As of today we have 60 valid proxies in. (106 proxies/attendees are needed for a quorum). Owners will be reminded to attend the meeting or return their proxy, when the meeting materials are sent out. Board members agreed to call homeowners regarding attending the annual meeting or timely returning a proxy.

The meeting was adjourned at 750 pm.

Respectfully Submitted,

Maria Sullivan
KPHA Secretary